Every well-managed project begins with clear establishment of scope, budget, programme, and governance. We prepare a Project Execution Plan that documents the project objectives, the delivery strategy, the roles and responsibilities of all parties, the programme of key milestones, the budget and cashflow forecast, the communication protocols, and the risk register. This document becomes the foundation for all subsequent project management activities.
Phase 2: Design Management
During the design phase, we manage the design team’s activities to ensure the programme is maintained, the design remains within budget, all required consultants are engaged and coordinated, and the design meets the client’s brief. We conduct regular design meetings, review progress against programme, and manage the design team’s performance.
Phase 3: Procurement
We prepare tender documentation, conduct a competitive tender process with qualified builders, assess tenders against price and programme, check tenderers’ references and financial capacity, and negotiate contract terms. Our procurement process typically identifies 10–15% savings compared to approaches that accept the first reasonable quote.
Phase 4: Construction Management
During construction, we attend weekly site meetings, review the builder’s programme and progress claims, manage the contract administratively, review and approve variations (with your authority), manage requests for information, assess the quality of work against the contract, and handle defect identification and rectification. We are your professional advocate throughout the construction process.
Phase 5: Project Closeout
As practical completion approaches, we manage the defects inspection process, compile the operations and maintenance manuals, coordinate handover of warranties, and ensure all as-built documentation is received. We don’t consider a project complete until you have everything you need to operate and maintain your new building.
The IDS Project Management Difference
What distinguishes our project management service is the combination of architectural design expertise and construction management experience. We understand what good design looks like and how it should be built. This means we can identify design problems early, interpret contract documents accurately, and assess quality of workmanship with authority.
Frequently Asked Questions
What does a construction project manager cost in Melbourne?
Project management fees typically range from 3–8% of construction cost, depending on scope. For a $500,000 renovation, expect to pay $15,000–$40,000 for full project management services. This cost is almost always recovered through better procurement outcomes and avoided variation costs.
Do I need a project manager if I have a builder?
Your builder manages the construction. A project manager manages the builder on your behalf — assessing their claims, holding them to the contract, and protecting your interests. These are fundamentally different roles.
What is practical completion?
Practical completion is the contractual milestone when the building is sufficiently complete for its intended purpose, even if minor items remain outstanding. It triggers key contractual events including commencement of the defects liability period, release of retention monies, and transfer of insurance responsibility.
Ready to Get Started? Contact Integral Design Solutions today for expert construction project management services in Melbourne and Victoria. Visit integraldesignsolutions.com.au/ or call us to book a free consultation.
